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Whether it’s business documents as well as client information or SaaS data secure file sharing can safeguard sensitive files from unauthorized access during transfers. It’s a must-have tool for any company who wants to protect themselves from hacking or data leakage as well as violations of compliance.
The most basic secure document sharing method is encryption, which guarantees that any files that are shared can only get decoded by the intended recipients. This can prevent hackers from gaining access to private information. It’s typically done through email attachments or uploading them onto websites. Advanced platforms offer password protection, and granular control of access. These platforms are usually based on cloud-based storage, and they support multiple devices and OSs.
If you want to increase security, make sure that your secure sharing link includes two-factor authentication (2FA). This requires a six-digit code from an authenticator app or a physical security key(new window) in order for anyone to download or edit your document. This makes it virtually impossible for a hacker to gain access to your data.
Some secure file sharing services provide features that allow you to collaborate on projects with teams. These tools can include real-time collaboration, detailed analysis of documents, and eSignature functionality. This kind of technology can help streamline workflows for projects, and improve team efficiency. It can also help support an integrated approach to managing documents that adheres to strict privacy laws and other regulations. Laserfiche is a good example, as it provides an extensive array of secure document sharing capabilities that can be integrated into your existing company content management system.
